HR Coordinator

Human Resources Coordinator

The Human Resources Coordinator supports day-to-day HR, payroll, and benefits operations for a 100-person organization. This role ensures accurate employee data, smooth HR processes, and compliance with company policies and employment regulations, working closely with fractional HR leadership, Finance, and Legal.

Qualifications

• Bachelor’s degree in HR, Business, or related field preferred.
• 3+ years of HR or administrative experience.
• Proficiency in Microsoft Office; HRIS experience a plus.
• Strong organizational, communication, and problem-solving skills.
• High attention to detail and ability to maintain confidentiality.
• Ability to work onsite at least three days per week.

Responsibilities

• Maintain and audit employee records in HR/payroll systems; ensure data accuracy across platforms.
• Process HRIS transactions for new hires, terminations, promotions, and other personnel changes.
• Coordinate recruitment logistics, including job postings, interview scheduling, background checks, and offer letters.
• Administer onboarding and offboarding processes; prepare orientation materials and facilitate sessions.
• Process benefits enrollments, changes, and terminations; reconcile invoices with Finance.
• Support leave administration (FMLA, parental, personal) and ensure proper documentation.
• Coordinate performance management activities, including goal setting, review cycles, and tracking.
• Process payroll in Paychex; validate timekeeping, PTO, overtime, and break compliance; resolve discrepancies.
• Assist with compliance tasks including I-9 verification, labor law postings, training records, and audit preparation.
• Draft and distribute HR communications and support employee engagement activities.
• Maintain HR standard operating procedures and ensure records meet legal retention requirements.
• Liaise with vendors including payroll processors, benefits providers, and HR technology partners.